Best Fax Machines

Review & Comparison, Last Update December 4, 2023
Information exchange is a consistent part of any business. Fax machines allow you to send and receive documents and images instantly ...Read more
Best Pick
Canon imageCLASS MF216n All-in-One Laser Printer Copier Scanner Fax
12% OFF
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on Amazon
PROS
This stunning multifunctional fax machine supports color scanning. You can print documents from Apple iOS or Android gadgets.
CONS
You can't use this fax machine for phone calls.
OUR VERDICT
This multifunctional device helps you receive and print fax messages out, copy important documents, scan and send faxes. This is the best device for large and small offices.
detailed parameters
Fax Type
Multifunctional device
Printing Technology
Monochrome laser printing
Fax Transmission Speed, sec/page
3 spp
Fax Resolution
200x400 dpi
Paper Tray Capacity
250-sheet paper tray
Page Yield
Up to 2400
Printing Speed, pages per minute
24 ppm
Telephone Directory and Connection
Copier and scanner modes, Connects to PC and Internet, 6-line black and white LCD touchscreen display, Tiltable control panel, 35-sheet auto document feeder
HP CM721A#B1H Professional Quality Plain-Paper Fax and Copier
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PROS
This is a compact fax machine that easily fits your desk. Controls are simple since all buttons are at hand. The machine remembers the latest documents owing to 200-page memory.
CONS
An ink cartridge is rather expensive.
OUR VERDICT
It's a fantastic compact fax machine for a small office. It will easily receive and send fax messages without a need for Internet access.
detailed parameters
Fax Type
Mono, Fax, Copier, Phone
Printing Technology
Ink-jet printing, Monochrome
Fax Transmission Speed, sec/page
6 spp
Fax Resolution
203x392 dpi
Paper Tray Capacity
50-sheet paper tray
Page Yield
Up to 440 (3ml. cartridge), Up to 893 (6ml. cartridge)
Printing Speed, pages per minute
4 ppm
Telephone Directory and Connection
15-sheet automatic document feeder, 100 speed dials, Memory for 200 sheets, Copier mode
Reasonable Price
Brother FAX-2840 Fax Machine
10% OFF
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on Amazon
PROS
Quick data transmission and clear printing are ensured with this home fax machine.
CONS
The printing cartridge is quite expensive. It may turn out to be a rather substantial drawback for some clients.
OUR VERDICT
An ideal laser fax for use in small offices and at home for a really attractive price.
detailed parameters
Fax Type
Mono fax machine, Phone
Printing Technology
High-Speed monochrome laser printing technology
Fax Transmission Speed, sec/page
2.5 spp
Fax Resolution
203x392 dpi
Paper Tray Capacity
250-sheet paper tray
Page Yield
Up to 1500
Printing Speed, pages per minute
24 ppm
Telephone Directory and Connection
PC connection, telecommunication features, Phonebook for 272 numbers, 20-sheet paper feeder
Brother International BR-Fax575 Fax Machine
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on Amazon
PROS
Apart from sending and receiving fax messages, this versatile fax machine can be used for copying files. It saves your money.
CONS
Basic cartridge is enough for printing just 30 pages.
OUR VERDICT
This fax machine is perfectly suitable for personal use and for offices too.
detailed parameters
Fax Type
Mono, Fax, Phone, Copier
Printing Technology
Thermal transfer printing
Fax Transmission Speed, sec/page
15 spp
Fax Resolution
203x392 dpi
Paper Tray Capacity
50-sheet paper tray
Page Yield
Up to 150
Printing Speed, pages per minute
4 ppm
Telephone Directory and Connection
Caller ID, Single line fax and voice calls, 100-number phonebook, Copier mode, Phone connection, Answerphone
Panasonic KX-FP205 Fax with Answering System
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PROS
16-digit LCD screen shows you names and tel. numbers of callers. This trustworthy device uses thermal film rolls that never dry out like cartridges on inkjet fax machines.
CONS
The printing speed is rather low.
OUR VERDICT
This fax machine ensures the perfect quality of the documents you send and receive thanks to the advanced Error Correction Mode that checks files and corrects all mistakes.
detailed parameters
Fax Type
Fax, Phone, Copier
Printing Technology
Thermal transfer printing
Fax Transmission Speed, sec/page
12 spp
Fax Resolution
Not specified
Paper Tray Capacity
20-sheet tray
Page Yield
Up to 60
Printing Speed, pages per minute
2 ppm
Telephone Directory and Connection
Digital compression technology, Keeps up to 28 incoming pages in memory and up to 25 outcoming pages, Caller ID

Canon imageCLASS MF216n

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Fax Type

Canon imageClass fax machine is a rather stylish multifunctional device that prints documents in black and white. This unit is quite big, so it needs a special place in your office or home. Unlike some simpler models, this fax machine is a fully-functional scanner and copier, so if you need a copier rather than a fax machine - this Canon device is your best pick. Though printing is monochrome, a scanner sensor supports color scanning. Moreover, this fax machine boasts amazing networking capabilities - you can connect multiple computers to it and it's also possible to print documents right from your iOS and Android phones as well as other gadgets. Fax transmission is truly fast - Canon sends a page within just 3 seconds.

Printing Technology

Unlike many other fax machines, this device uses monochrome laser printing, which is extremely fast. Actually, the device prints out 24 A4 pages per minute, whereas the copying speed is 23 pages per minute. The first print time or, in other words, the time a machine requires to get the toner ready is 6 seconds. A single toner yields 2400 pages - enough for dozens of documents. A universal toner requires no maintenance - you just replace it when it gets empty. Changing the toner takes seconds and requires no professional service. It goes without saying, laser printing is far superior to thermal transfer technology in terms of quality.

Telephone Directory and Connection

As we have already mentioned, Canon MF216n is a multifunctional fax machine, so it optimizes the work with documents. For example, there's a 35-sheet auto document feeder, which helps you copy and send documents without your personal involvement. The unit remembers 256 pages, so you can always print the recent documents you need. Also, this Canon fax machine allows you to use 100 coded dials, so you can easily send the necessary papers to the recipients you need. And if you need to make a group dialling - this fax machine can send a document to 103 destinations. You get the full control of the fax machine from your PC after connecting it via a USB cable and after installing a special Canon software. Moreover, you can send files to the fax machine right from your mobile devices. For example, use Apple AirPrint app on your iPhone - and you will be able to print documents to Canon fax machine without any efforts. If you use an Android-based device - install Morpia Print Service to do the same. Finally, all the controls are simple - you can tilt the control panel for your convenience.
Last updated price $349.00
Stock In stock
ASIN B00MWDYEFK
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HP CM721A#B1H Professional

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Fax Type

It's a rather multifunctional fax machine that can also serve you as a copier or a phone. The appliance is capable of printing monochrome documents. The fax machine uses a phone line for sending and receiving messages, so you don't need to have Internet access. Fax transmission speed is good enough - 6 spp. Of course, you can use this fax machine for phone calls as well. Therefore, it's the best appliance for any small office where there's no need for printing piles of papers every day.

Printing Technology

HP fax machine uses ink-jet printing technology and it can print documents in black and white only. Widespread 3ml ink cartridges are used in this fax machine, so you will have no problems getting them. It's, actually, HP 701 Series - there are plenty of them in many stores and on the Internet. A single cartridge is enough for up to 440 pages, so you will need to replace it once in a blue moon unless you print a lot of documents every day. Also, you can use a bigger 6ml ink cartridge - in this case, the number of pages it is able to print will be twice as much.

Telephone Directory and Connection

This best fax machine has a phonebook for 100 numbers, so you can always contact your most important business partners. Moreover, you can send a document to 20 broadcast locations at a time, which is more than enough to send a draft of a contract to all the parties involved. If you need to send a contract or another document - use a handy 15-page automatic document feeder. Finally, this excellent office fax machine allows you to use it for sending or receiving fax messages and talk on the phone simultaneously.
Last updated price $374.99
Stock In stock
ASIN B0026MBCXO
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Brother FAX-2840

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Fax Type

Undoubtedly, this monochrome fax machine is a reasonable solution for small businesses. And although this paper feeder yields Canon features in this respect, it has got evidently great characteristics when it comes to sending and accepting fax in the small business environment. A feature phone is also available, adding extra convenience to this device.

Printing Technology

The high-speed monochrome printing technology ensures the perfect rates of quality. It allows you to print 24 pages per minute. Moreover, 20-sheet paper feeder allows you to send several documents at the same time quite conveniently. This fax machine uses laser printing technology which means that it ensures you with more efficiency in comparison to ink-jet printers, as well as it provides you with the print of a high quality rather quietly and rapidly. So as a result in a minute you will get up to 21 single-sided monochrome copies. And don't be afraid if the paper runs out while printing, as the laser fax machine has 16MB memory with dual access, enabling you to remember up to 400 fax pages. Be sure that you are able to invest money in the cost-effective device, considering the 1500 page yield. And the paper tray capacity is enough for 250 sheets.

Telephone Directory and Connection

The telephone set function and PC connection allows you to implement your plans in business correspondence. Absolutely amazing telephone directory, the largest in our review. It is actually meant for 272 numbers. Sending various kinds of documents or whatever graphics you want in black and white is an easy task. This monochrome printer, as well as high-speed fax machine, works flawlessly with about 272 broadcast locations and station auto dialing (222). It is a great solution for small businesses.

Additional Info

    Manufacturer

Last updated price $179.99
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ASIN B008OG5W3M
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Brother International BR-Fax575

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Fax Type

That's a multifunctional fax machine that is suitable for both personal and professional use. First of all, you can use a single line for phone calls and fax messages. Next, you can use this machine for copying important documents, so that you can save up without a need of purchasing an expensive and large copier. In general, this compact fax machine is perfect for businessmen who have small offices or work at home.

Printing Technology

Brother International fax machine is based on thermal transfer technology. It prints the documents on standard A4 paper sheets, while the printing speed is around 4 pages per minute. The 'in-box' cartridge allows you to print just 30 pages, but there's a better option. You can get a replacement cartridge that will be able to print 150 pages. Keep in mind that a fax machine is designed primarily for exchanging important documents, so copying is a rather secondary capability. The paper tray has the capacity of 50 sheets - quite enough for printing all the important papers during a busy day.

Telephone Directory and Connection

This superb fax machine saves up to 100 numbers. You can send up to 10 sheets at a time. The fax can save an incoming fax message of up to 28 sheets without printing it out. An auto-dial mode is available for outcoming calls, so that you can save a lot of time. No need to say, you don't need to dial every 10 minutes if the person you're calling doesn't pick up the phone. There's an auto redial (once in 5 minutes) option. Also, it's possible to connect external phones to this fax machine - in this case, you will be able to answer the calls coming to your another phone.
Last updated price $170.41
Stock In stock
ASIN B00007MCKR
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Panasonic KX-FP205

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Fax Type

This is a compact fax machine suitable for office and home use. It's not only a fax but also a phone, so you can receive and make calls. The Panasonic fax machine requires little space and you can easily place it on your desk. This device can also be used as a copier owing to the advanced Enhanced Copier function: you can enlarge/reduce the copies or make multiple copies (up to 20). The Panasonic fax machine has a small yet informative LCD screen that provides you with the information about the fax sending process, phone calls, etc.

Printing Technology

Panasonic fax machine uses thermal transfer printing technology, which means thermal film rolls are required. Unlike cartridges of inkjet fax machines, these rolls don't dry out, so the device is always ready to print no matter how long you haven't used it. A single thermal film roll is enough for printing up to 60 A4 pages. Sending one page of a document by fax takes around 12 seconds (not the best result but enough for home/small office use), whereas printing 1 page out (when you receive a fax) takes 30 seconds.

Telephone Directory and Connection

This ultra-compact fax machine saves up to 28 pages received from another device. If you need to send a fax as quickly as possible, you can scan up to 25 sheets of paper and the fax machine will keep them in memory. When you need, just push a button and the whole document will be sent; it's much faster than scanning and sending each page one by one. Moreover, this amazing fax machine corrects the mistakes thanks to the Error Correction Mode which checks each page line by line during the transfer process and double-checks the line if some mistakes have been found. Thus, your clients will receive a perfectly accurate document. This fax has a Caller ID, so you can see the name and the number of a person who's calling you. The phonebook keeps up to 59 of 30-digit phone numbers.
Last updated price $0.00
Stock May be out of stock
ASIN B000GQZ7A6

What is a Fax Machine

Undoubtedly, the integral part of the office working space for the secretary or manager is a fax. The fax (also called a telefax) is a convenient means of communication to transmit text files and images via the telephone network. For file sending and accepting, the fax machine doesn’t require the internet connection. Due to the built-in modem, the contemporary fax is able to accept the text documents automatically. It combines many useful features, like a telephone with an automatic answering machine, a telephone directory, a scanner, a printer and a copier. These features are going to be useful for use in both small offices and large corporations.

If you often print photos and documents a multifunctional device like one of our reviewed wireless printers will definitely come in handy.

What Features to Compare

As you choose the fax, you should define which Fax Type is going to be the most appropriate for the everyday tasks. Fax can be divided into two types: monofunctional and multifunctional. The capabilities of the multifunctional faxes are limited by the main set. It enables you to send and accept the facsimile messages (if you treasure your time, make sure to check fax transmission speed of every device - it's measured in spp), perform simple copying of certain pages, as well as to perform main actions with the telephone. In particular, it provides the control of the telephone directory, various mailing lists and so on. Such fax type has mainly small size, and it is going to take little space on your table. Multifunctional fax combines the functions of the printer, copier, scanner, fax and telephone. The fax meets the needs of the large office or the people who need the multifunctional device to perform a rather decent volume of work.

The next distinctive feature is the Printing Technology. It can be laser, inkjet, as well as thermal paper printing. Pay special attention to this feature as you choose the fax because it influences the frequency of changing the cartridges refilling for printing. The most cost-effective printing type is the thermal paper printing. Thermal paper for such faxes is represented in the rolls and its length is up to 30 metres. The advantage of this fax type is both the low price and rather high reliability. Such fax is going to fit people who need easy-to-operate with and performing its main function facsimile. Laser faxes enable to use the ordinary paper for printers. Moreover, they possess the wide range of extra functions. If you are interested in the high documents quality and the high Printing Speed, only laser printer can please you and make the paperwork management easier. The Paper Tray Capacity may be up to 250 sheets, which lets you accept and print plenty of documents.

The Page Yield will be enough for 1500 printed sheets. The ink-jet faxes are similar with the conventional ink-jet printers in terms of their printing qualities, so they are able to print the color document with the seal or photos. The main disadvantage is relatively expensive color printing. The cartridge resources of such fax machines are enough for printing of 300 sheets. If you need to send several documents per fax machine, e.g. the contract, it’ll be convenient for you to do it with the help of the paper feeder. All you have to do is just put the necessary documents for sending and the paper feeder is going to perform the sending of the documents to the specified address for you.

Having looked into the matter of the Telephone Directory and Connection features of the models, you’ll be able to make your choice more precisely. Not all the faxes can include the telephone functions, however, the models which have the receiver, perform the ordinary functions of the corded telephone. For instance, the telephone directory and automatic number identifier are going to be like in the conventional telephone. It will enable you to use only one device (fax) on your working place. Some models can be connected via the local network, which allows you to send documents from computers in one network for printing. And the models with Wi-Fi connection accept the documents for printing right from your smartphone, wherever you are, which is very convenient.

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